Privacy Policy

Welcome to Kernel's privacy policy.

Kernel (We) are committed to respecting your privacy and protecting your personal data. This privacy policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting our website (“our site”) you are accepting and consenting to the practices described in this statement.

This policy will be updated from time to time and the most current version will always be available on our website.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Who are we?

We are Kernel Ltd, with headquarters at 125 London Wall, London EC2Y 5AS.

Kernel is made up of different legal entities, details of which can be found here: https://www.kernel-global.com/. This privacy policy is issued on behalf of the Kernel Group so when we mention "Kernel", "we", "us" or "our" in this privacy policy, we are referring to the relevant company in the Kernel Group responsible for processing your data. This privacy policy applies to all our Group companies in the UK, EU and internationally, excluding citizens residing and native to North America where the above linked statement will apply. For the purpose of the General Data Protection Regulation (Regulation (EU) 2016/679) (the EU GDPR) and the UK General Data Protection Regulation (the UK GDPR), the data controller is Kernel or the relevant subsidiary as detailed above.

What do we do?

We provide executive search and recruitment services to permanent and interim positions for clients loking to recruit personnel for their businesses. We also provide related services, including talent mapping and research, salary surveys, and people management consultancy.

We collect the personal data of the following types of people to allow us to undertake our business;

• Prospective and placed candidates for permanent or temporary roles;
• Prospective and live client contacts;
• Supplier contacts to support our services; and
• Employees, consultants, temporary workers;

We collect information about you to carry out our core business and ancillary activities.

What does this Privacy Policy cover?

We take the privacy of your personal data seriously. We understand that the information you trust us with is important to you. We are committed to protecting and respecting your privacy. This policy explains how, when and why we collect your personal information. Specifically, this policy:

• sets out the types of personal data that we collect about you;
• explains how and why we collect and use your personal data;
• explains how long we keep your personal data for;
• explains when, why and with whom we will share your personal data;
• sets out the legal basis we have for using your personal data;
• explains the implications of refusing to provide the personal data requested;
• explains the different rights and choices you have when it comes to your personal data; and
• explains how we may contact you and how you can contact us.

This privacy policy applies to all clients, candidates and contractors, referees, third parties and investors. Employees of Kernel should refer to the Group’s Employee Privacy Statement, which is available on the intranet.

We will comply with data protection law. This says that the personal information we hold about you must be:

• Used lawfully, fairly and in a transparent way;
• Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes;
• Relevant to the purposes we have told you about and limited only to those purposes;
• Accurate and kept up to date;
• Kept only as long as necessary for the purposes we have told you about; and
• Kept securely.

How is your personal data collected?

We use different methods to collect data from and about you including via the methods outlined below.

Direct interactions

You may give us your personal data by filling in forms or by corresponding with us by post, phone, email or otherwise.

This includes personal data you provide when you:

• apply for jobs on our website or via apptracker;
• submit your CV to our website;
• create an account on our website;
• subscribe to our service or publications, or attend our events;
• request marketing to be sent to you;
• enter a survey, participate in discussion boards or other social media functions managed by us; or
• give us feedback or contact us.

Throughout your dealings with us, calls may also be monitored for training and quality purposes.

The information you give us or we collect about you may include:

• your personal contact details such as name, address, private and corporate e-mail address and phone number;
• your date of birth;
• gender;
• next of kin and emergency contact information;
• financial information including your National Insurance number, bank account details, payroll records and tax status information;
• compliance documentation and references verifying your qualifications and experience, including and your right to work in the United Kingdom and IR35 status;
• curriculum vitae and photograph; and
• links to your professional profiles available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate website.

Special category data

For candidates only we may also collect and process limited special category or more sensitive personal data about you where we are required to do so to comply with legal or contractual requirements, including by some potential employers, in the form of diversity data, and criminal record checks, or that could be relevant during the recruitment process, such as health status.

Special category data is information about any of the following:

• race
• ethnicity
• religious beliefs
• health
• sex life
• sexual orientation
• political opinions
• trade union membership
• genetics and biometrics

Please note though that we will only collect special category data from you, and make use of this data, for example by passing it on to the potential employer, once we have asked for, and you have given us, your explicit consent for this.

Automated technologies or interactions

As you interact with our website, or call us, we may collect the following types of information:

• technical information, including the internet protocol (IP) address used to connect your computer to the internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;
• information about your visit, including the full uniform resource locators (URL) clickstream to, through and from our site (including date and time), page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page; and
• any phone number used to call our business.

Please see our cookie policy below for further details.

Third parties or publicly available sources

We may obtain information about you from other sources such as LinkedIn, corporate websites, job board websites, online CV libraries, your business card, personal recommendations or by word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer. In this case we will inform you, by sending you this privacy policy, within a maximum of 30 days of collecting the data of the fact we hold personal data about you, and for what purpose we intend to retain and process your personal data.

We may also receive information from you from our relationships with third parties including companies within our Group, business partners, sub-contractors in technical, professional, payment and other services, advertising networks, analytics providers, search information providers, credit reference agencies and professional advisors. We may receive information about you from them for the purposes of our recruitment services and ancillary support services.

Passwords

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.]

Your rights

The UK GDPR provides you with the right to:

- Request correction of personal information that we hold about you.
- Request erasure of your personal information.
- Object to processing of your personal information where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing.
- Request restriction of processing of your personal information.
- Request the transfer of your personal information to another party, if practicable.
- Make a complaint to a supervisory body which in the United Kingdom is the Information Commissioner’s Office (ICO). The ICO can be contacted through this link: https://ico.org.uk/concerns/. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

You also have the right to request access to your personal data (commonly known as a “data Subject Access Request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

If you want to access your personal data, please email privacy@kernel-global.com detailing what information you require, and providing your full name and postal address as a way of confirming your identity.

We will confirm with you what the response date will be, which will usually be within one month. We are entitled to refuse the request if it is deemed excessive or a repetition of a previous request.

Cookie policy

Our sites use cookies to distinguish you from other users of our sites.

This helps us to provide you with a good experience when you browse our sites and also allows us to improve our sites. A cookie is a small text file that is stored by your browser on your device or the hard drive of your computer, if you agree. Cookies contain information that is transferred to your computer's hard drive or device.

We use the following cookies:

- Functional cookies: these are cookies that are required for the operation of our site. They include, for example, cookies that enable you to log into secure areas of our site;
- Statistics cookies: they allow us to recognise and count the number of visitors and to see how visitors move around our site when they are using it. This helps us to improve the way our site works, for example, by ensuring that users are finding what they are looking for easily; and
- Marketing cookies: these are used to recognise you when you return to our site. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of region). These cookies record your visit to our site, the pages you have visited and the links you have followed. We will use this information to make our site and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.

You may block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.

How to contact us

If you have any questions about this privacy policy or our privacy practices, please contact us in the following ways:

Post:
Data Protection, Dartmouth Partners Limited, 125 London Wall, London, EC2Y 5AS

Email address:
privacy@kernel-global.com

Please note that we may keep a record of your communications to help us resolve any issues which you raise.